JTHS BAA Annual Meeting
Minutes for Sunday, September
27, 2009
ATTENDANCE:
Megan Gonzalez, Gene DiVecchio,
Art Perez, Melissa Christman,
Brad Uffelmann, Jan Uffelmann,
Mary Ciccotelli and Mary Beth
Bjekich.
We reviewed the minutes from the
2008 Annual Meeting. The
minutes were be corrected to
state that the Website was to
have the correct meeting dates.
Melissa Christman so moved
and was 2nd by Megan Gonzalez.
Gene will correct these dates on
the website.
The Financial Statement was
next on the agenda. Cash on
hand as of Sept. 27, 2009 was
12,868.22. An internal audit of
the book was performed in Sept.
2009, by Art Perez and Mary Beht
Bjekich. A Motion was made by
Gene DiVecchio to accept the
financial record and 2nd by
Mary Ciccotelli.
Year in Review 2009:
The Board and members were busy
with the planning of many
activities as well as updating
our organization's Website. The
events sponsored by the board
included a First Annual Summer
Picnic, Alumni playing a
Basketball Game with the Central
Pep Band (including a pizza
party for the Pep Band,) and a
Scotch Doubles Bowling
Fundraiser (a Football
Homecoming event was suggested
and may be considered in the
future).
Gene has devoted much time to
our Website to obtain a new free
phone number for the
organization, as well as making
additions and retractions as
needed to make our site user
friendly with content to keep
our members wanting to check
back to see "what's going on".
Some sections we are working on
include a "Fact page", "Band
History" section as well as
links to the Joliet High School
Bands. Gene is able to monitor
the usage of our website and
statistics have shown it's
initial usage rise from 40
visits in January to over 800
visits currently. The Board is
always looking for
any suggestions to place on this
site. Gene and the Board want
to make it for "you" to use and
enjoy. Gene puts a lot of hard
work and time into making our
site to be "it's best" and the
Board would like to thank Gene
for his constant updating and
additions to make this site
work.
Upcoming Events for 2010:
There are three planned
activities in the works for 2009
and 2010:
1) Scotch
Doubles Bowling fundraiser, to
be held on 10-18-09 at Town and
Country Lanes in Joliet.
2) Winter
Homecoming Basketball Game at JT
Central 2-12-10 vs Carl Sandburg
3) Second Annual Picnic in the
Summer TBD 2012 Centennial
Logo Competition: Rules and
regulations need to be developed
to present this endeavor.
Fundraising is of utmost
importance to keep our
organizations’ goals moving
forward. The Board is looking
to get an updated Alumni Book
database from Lynne L once it is
published.
Advertising:
It was
suggested that the BAA could
check out prices of small
magnets to send with one of our
mailings. On this magnet could
be our website information,
phone number and general
information to keep people
reminded of the group.
Another
suggestion was to get our
information on the High School
Marquee' to help with
advertising.
We also need to mention in our
mailings, a reminder for people
to pay their dues and to thank
those who have already paid.
Some recommendations from Mary
Ciccotelli on ways to cut down
on our expenses on mailings
would be to send out
fold-over news letters instead
of full page letters in
envelopes. This would save an
incredible amount of money.
Goals need
to be mentioned at meetings and
its progress monitored.
Mary also suggested some
fundraising methods of
sponsoring a Float in any of the
local parades, Thanksgiving,
Christmas,
Easter or Homecoming.
Ask the High School Directors if
having a table out at the end of
a concert with treats and a
donation bucket would be
allowed.
Election of Officers:
Brad entertained a motion be
made to unanimously keep the
current Board of Officers for
next year 2009-2010. Melissa so
moved and Gene 2nd the motion.
President:
Brad Uffelmann
Vice President:
Art Perez
Secretary: Mary Beth Bjekich
Treasurer: Jan Uffelmann
One At Large for 3 yr term:
Megan Gomez
This leaves
Melissa Christman with 2 years
remaining and Gene DiVecchio
with one year remaining.
The meeting was adjourned.
Annual Meeting Minutes
submitted,
Mary
Beth Bjekich, Secretary